about the awards
award categories
rules & eligibility
application guidelines
selection process

Application Guidelines

Please read ALL of the following information carefully before beginning your application!

Submissions will only be accepted through the online portal at artistfound.org.
No physical applications will be accepted.
No FAX, e-mail, courier, mail, or any other delivery methods.
E-mail grants@luminariasa.org if electronic submission is not possible.

Artists working and living in Bexar County, Texas, may apply for this award. Specific ineligibilities are described below.


Application Deadline

The artist application period has closed. Join us at 6 PM on Friday, May 1 at the Southside Living and Maker Spaces to recognize the 2020 grantees.


In 2020, the Foundation will award three grants of $10,000 and three grants of $5,000. The three $10,000 grants will be awarded in the following three categories:

  • Literary Arts
  • Performing Arts
  • Visual Arts

The three $5,000 grants are open categories and will be selected from the 2nd, 3rd, and 4th runners up in the three categories for the $10,000 grants, with no preference for genre.

Grants will be awarded in April 2020.


The application requests information in 2 main sections: Past Work Samples and a Project Proposal.

Work Samples

Work samples are a critical part of the application and serve to introduce you and your work to the judges. They should accurately represent your work. Only materials requested in this application will be reviewed. You should submit recent work, created in the past three years. All work samples should be clear, legible, and/or audible reproductions of your work.

Following are the guidelines for submitting work samples. Those samples that do not meet the guidelines will not be considered.

As an artist, you will choose the one category you wish to apply to. You may only apply to one. Remember, this is a very competitive process, and the judges will be evaluating your application in conjunction with many other applicants. The appropriateness of your choice of category will be taken into consideration. We have provided some guidelines, but the ultimate choice of category is yours.

Including (but not limited to) fiction, creative non-fiction, playwriting, screenwriting, or poetry.
Applicants should submit up to 5 sample works of any combination (see above) completed within the last three years. PLEASE DO NOT EXCEED 20 PAGES TOTAL.

Entries should be:

  • in PDF format;
  • typed;
  • double-spaced and 12pt font;
  • clearly labeled with the author's name and the title of the work; and
  • no larger than 4MB.

If your work sample is a longer work, you may submit a short synopsis of the work as a whole, as well as an excerpt.

Published work must be submitted in typed manuscript form rather than published form.

Including (but not limited to) musical composition, choreography, theatrical production, musical performance, acting, singing, and/or dancing.

Entries should:

  • contain no more than 10 minutes of video or audio excerpts from work completed within the last three years;
  • clearly state the applicant's name, title of work, and the applicant's role in creating the work;
  • specify the date completed;
  • indicate the technique used, if applicable;
  • be in its original format (many formats are accepted);
  • list the instruments featured in the work, if applicable;
  • be no larger than 10MB for audio; and
  • be no larger than 100MB for video.

Including (but not limited to) painting, sculpture, drawing, printmaking, installation, photography, collage, performance art, static digital art, public art, film & video (narrative, documentary, experimental, or artistic), time-based digital art, and/or theatrical set or costume design.

Entries should:

  • contain up to 10 JPG images of work samples that have been completed within the last three years;
  • not exceed a 2000 pixel maximum;
  • be uploaded in the order you wish them to be viewed;
  • not exceed 100MB if in video format;
  • include titles for each image;
  • specify the medium for each image;
  • list the dimensions for each image; and
  • and state the completion date for each image.

Project Proposal

Artists must propose a project that demonstrates one or more of these characteristics:

  • a potential for artistic growth and experimentation;
  • a significant shift in their work;
  • challenging and innovative exploration with new materials, concepts, or creative practices and processes; and/or
  • high artistic quality.

Proposals must include a:

  • narrative description of the project;
  • budget, including any additional funds received from other organizations, individuals, or contributed by the artist;
  • visual representation(s);
  • timeline for completion; and
  • plan for public display of the project at our annual showcase.



Grantees will be required to:

  • sign a contract which provides that the grant funds will be used in the manner provided in the recipient's application;
  • notify the Foundation of changes to their project that deviate from what was described in their application;
  • keep track of expenses and income during the duration of the project;
  • return any funds not expended for the purpose of the award as described in the Grantee's application to the Foundation;
  • provide an interim report detailing their project's progress, including expenditures of funds as noted in their budget;
  • submit a final report describing the project's impact on their career, methods used to make the project available to the public, the project's impact on the community, and detailing full expenditures of funds as noted in their budget.
  • stage a performance, presentation, or exhibition of or about their completed project to the public.


Use of Funds

The funds granted to artists may not be used for any of the following:

  • academic research or to fund study toward an academic professional degree;
  • past debts or legal fees;
  • the purchase of real estate;
  • moves to other cities;
  • the costs of installations, commissions, or projects fully funded by others; or
  • artist's travel, unless such travel is integral to the application project;



In general, the Artist Foundation Grants are available to artist living and working within Bexar County, Texas.

However, no Artist Grant may be awarded to any individual in the following categories:

  1. Members of the Board of Directors (current or having served within the previous 12 months).
  2. Members of a judging panel during the current grant cycle.
  3. Substantial contributors to the Foundation.
  4. Employees or consultants of the Foundation.
  5. Substantial independent contractors of the Foundation.
  6. Family members of the above five numbered categories of Ineligible Persons.
  7. Previous Foundation award recipients may not reapply for five grant cycles and must have submitted their final grant reports to the Artist Foundation to be eligible.
  8. Any person not residing within Bexar County, Texas, for a minimum of 12 consecutive months.
  9. Groups of individual artists.
  10. Full-time students or soon-to-be students.
  11. Artists whose work is primarily commercial, decorative, or craftwork in nature.
  12. Persons under 18 years of age.
  13. Artists who have not exhibited, performed, presented, and/or published artistic work in a public context in the past three years.
  14. Persons who are not U.S. citizens or resident aliens.



Works created with assistance of Foundation awards are the property of the artist. The Foundation will, however, keep for its archives the submitted application materials from each award recipient. The Artist Foundation requires identification as the funder of any funded projects presented in the future.



During the application and selection process the Foundation will not be responsible for loss or damage of support materials. However, the greatest care possible will be taken in handling the materials.



Award funds are taxable to the recipients under IRS guidelines. Recipients should consult their tax advisor regarding proper reporting for the award. Each artist receiving an award will be sent a Form W-9 for completion and return before receiving the award funds.

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